Terms & Conditions of New Zealand Internships

These Terms and Conditions are part of the agreement between you the candidate or host organisation and INTERN LIMITED operating under New Zealand Internships (Hereafter referred to as NZI). These terms and conditions concern the usage of all products and services of NZI including the usage of our website. The Concerning party hereby agrees with all the Conditions and the Privacy statement, to have read and understood what is explained above and mentioned below. These Terms and Conditions are available on our website or on request can be sent to you by NZI, free of charge.

Table of contents

Article 1. Definitions
Article 2. Application process
Article 3. Service provided by NZI
Article 4. Electronic information traffic
Article 5. Payments
5.1. Discounts
5.2. Refund Policies
5.3. Bank fees
5.4. Paid internships or work experiences

Article 6. Support services
Article 7. Activities
Article 8. Responsibility and disclaimer
Article 9. Intellectual property rights
Article 10. Scope of the conditions
Article 11. Length of the agreement/adjustments
Article 12. Law and forum choice

Article 1. Definitions

1) Placement – represents a work experience (on volunteer basis) with a Host Organisation. The relationship between the Intern and Host Organisation is not one of employment.
2) Contact information – name, address information and other contact information (such as phone number and e-mail address) of both the candidate and the Host Organizations.
3) CV – The curriculum vitae of an applicant that has been filled in and posted on our website by means of an electronic CV form and/or possibly as attachment to the profile.
4) Applicant profile – A short description of the profile (name, address, education, experience, etc) of a certain applicant, that has been filled in and has been placed on our website by means of the electronic profile form.
5) Website – Our website (www.internships.co.nz) and/or partner sites.
6) Applicant – A natural person that applies for an internship in his/her field of expertise.
7) Host Organization – Person or organisation that needs to find an applicant for an internship or work experience within its own organisation or in case of intermediary, within the organisation of its constituent.
8) Personal information – Information which identifies an applicant or which can identify an applicant.

Article 2. Application process

1) Applicants must be between the ages of 18 and 30 years old and be able to obtain a valid visa for the duration of the internship.
2) After the applicant has applied he or she can make an appointment with a representative of NZI for a Skype interview. In the event this interview has satisfied both parties the application of the applicant is accepted.
3) The applicant is responsible for submitting a profile, a format of this profile is send to the applicant as soon as the application is accepted. This profile contains amongst others an up to date CV, (professional) photograph and cover letter and other questions asked in the format.
4) The applicant is responsible for enclosing correct and complete information in his or her profile.
5) The information given by applicants might be altered by NZI slightly.
6) The applicant is permitted, when requested, to access his or her information and to make amends. These amends are only permitted when it is in the interest of fulfilling the service.
7) NZI or associated organisations reserve at all times the right to deny an applicant.
8) When submitting the application, the applicant agrees to the service fee and the deposit which are applicable for the requested service and the (non-refundable) administration fee which are applicable for the requested service.
9) When submitting the application, the applicant agrees that his or her personal information will be shared with third parties in order to provide the requested service.
10) When submitting the application, the applicant agrees that his or her personal information will be send to other countries.

Article 3. Services provided by NZI

1) If the application of an applicant, as described in article 2, is accepted by NZI the applicant will pay the applicabledeposit and a (non-refundable) administration fee of 75NZD for his or her requested program. In the event NZI is not successful in finding a placement the deposit will (under certain circumstances as explained in article 6.3 below) be returned to the applicant. These Payment conditions do not apply for candidates who signed up at one of our local agent offices. Please Note: directly applying with NZI is not possible when there is a local NZI agent in the applicant’s home country.
2) After the applicant profile is received, NZI will contact (potential) Host organizations on behalf of the applicant.
3) When a (potential) Host organisation indicates that there might be a placement opportunity, NZI will inform the applicant about this as soon as possible.
4) In the event that a (potential) placement opportunity is found, NZI will generally arrange a job interview between the applicant and the (potential) Host organization.
5) NZI will inform the applicant as soon as possible in the event that the job interview results in a placement offer from the (potential) Host organization.
6) The applicant has the option to either accept or decline the placement offer. An applicant must provide a valid reason to decline a possible internship or work experience. Amongst others, declining an internship or work experience position because the applicant found one by himself will not be seen as a valid reason.
7) In the event the applicant declines the placement offer NZI will use their best endeavours to find another placement offer.
8) If an applicant accepts a placement offer the full fee will be paid by the applicant to NZI
9) When it has been confirmed that the fee is paid, NZI will facilitate the signing of the internship agreement between the Host organization and the applicant.
10) The applicant is responsible for obtaining permission from his or her educational institution (if applicable).
11) NZI cannot guarantee a placement for every applicant, NZI cannot be hold accountable for any reason whatsoever with regard to the inability of finding a placement.
12) The moment the internship agreement has been signed by all parties involved, the contractual relationship between NZI and the parties involved will come to an end, unless for several aspects expressly stated in the agreement or in these terms and conditions.

Article 4. Electronic information traffic

All parties concerned agree that electronically established agreements and electronically sent information are legally binding in case of a legal procedure.

Article 5. Payments

Once the applicant’s internship placement has been arranged by NZI, the applicant will be asked to pay the internship fee as discussed. All fees have to be paid within 10 days after the invoice date. In case of a lack of payment within 10 days, NZI will send a reminder which has be responded to within 5 days. In case of a non-response within this 5 days after the reminder, NZI has the right to charge a NZD50,- administration fee. If not paid within 7 days of the reminder NZI has the right to terminate the internship.
1) The applicant is liable for all legal and related incidental costs incurred by the INTERN LIMITED in the recovery of all amounts owing as a result of any breach of these terms and conditions.
2) Any price quotes communicated by NZI are at their absolute discretion and can be subject to change. While NZI endeavours to the best of their abilities to prevent mis-quotes for reasons of typing accuracy, such errors cannot be honoured.

5.1. Discounts

Discounts and vouchers on this website are void if subject to writing or spelling mistakes. It is not possible to have a discount on a discount or voucher. At all times only one discount or one voucher is valid.

5.2. Refund policies

1) In the event the applicant has a deadline before obtaining an internship because of his/her educational institution, it is the responsibility of the applicant to make this known on time. The conditions with regard to the repayment of the deposit are only valid until this deadline. In the event an interview does not result in an internship or work experience position and NZI is not able to find a suitable position before the deadline (based on the requirements of the educational institution) the applicant will receive a full refund. With the deadline the process takes at least 4 weeks, and these start counting from the day you have submitted your complete profile.
2) You have failed to complete your profile within 3 weeks of your provided deadline
3) NZI will not refund the deposit If the applicant decides to sign out during the process without a legitimate reason (Consideration will be given in situations of bereavement, where you have fallen ill or other similar circumstances)
4) NZI will not refund any program fees after they have been paid. Only when the internship was unsuccessful due to actions taken by NZI, in this event the full program fee will be refunded.
5) NZI will not refund the deposit If the applicant looks for an internship of work experience position himself.
6) NZI will not refund the deposit if the applicant doesn’t reply to general email contact which may affect the search process. 48 hours is preferred but a duration of 5 days or longer is seen as too long and does affect the search process.
7) NZI will not refund the deposit if you have declined an offer that matches the requirements you have given to us, or if there are factors that will affect our search and/or your acceptance of a position that we were not reasonably notified of. Examples would include requesting payment during an interview, declining because an internship is unpaid (despite your previous acknowledgement that you knew this to be the case), or having not informed us of your restrictions on an internship location.
8) NZI will not refund the deposit if you have failed to provide evidence from your University that an Internship we have arranged for you does not meet the University’s requirements.
9) NZI will not refund the deposit if somewhere in your application you have provided us with false or misleading information.
10) Please be aware, NZI will at all times keep the non-refundable 75 NZD administration fee.

5.3. Bank Fees

The applicant is responsible for all bank fees and charges in relation to processing of the application and/or program fees. In the event of NZI being charged such fees, the applicant will be invoiced for these amounts afterwards.

5.4. Paid internship or work experiences

Both the Host Organisation and the intern agree on the arrangement that the intern will be a volunteer. The host organization is entitled to provide the intern with a compensation. However, such an agreement will not involve NZI and is solely be between the intern and the host organization.

Article 6. NZI support services

1) NZI will direct the applicant to the visa application website where the applicant can apply for a visa which is necessary for his or her internship/work experience. NZI is not responsible or involved in any of the aspects with regard to the visa application process, all responsibility solely rests with the applicants themselves. NZI cannot be held accountable in any way in the event a visa is denied, furthermore are all the costs with regard to the visa application process for the applicant.
2) NZI will provide suitable housing for the applicant, however, in the event that the arranged housing is not to the liking of the applicant, NZI is not responsible to provide an alternative accommodation.

Article 7. Activities

1) Not INTERN LIMITED but the partner organisation, NEW ZEALAND ME LIMITED, will organise social activities, the applicant is required to sign the liability waiver for both INTERN LIMITED and NEW ZEALAND ME LIMITED before joining any of the activities.
2) When you sign up for an activity you have to pay within one week (by bank, Paypal or cash at our office).
3) When you decide not to attend an activity more than 2 weeks before the activity is scheduled a 50 NZD administration fee will be charged.
4) When you decide not to attend an activity within 2 weeks before the activity is scheduled a 25% trip fee will be charged (with a minimum of 50 NZD).
5) When you decide not to attend an activity less than a week before the activity is scheduled a 50% trip fee will be charged (with a minimum of 50 NZD).
6) In the event NEW ZEALAND ME LIMITED cancels an activity because of unforeseen circumstances we will inform the participants as soon as possible and you will receive a full refund.
7) There is an Early Bird Rate if you sign up quickly after an activity has been announced.
8) In the event that during a weekend trip certain activities have to be cancelled due to unforeseen circumstances NEW ZEALAND ME LIMITED will arrange alternative activities.
9) A refund of the price difference will be paid (in the form of a discount voucher) by NEW ZEALAND ME LIMITED to the participants if the alternative activity described in Article 8.8 turns out to be cheaper than the planned activity.
10) In the case of no show or arriving too late to the appointed time at the departure point, NEW ZEALAND ME LIMITED will continue its trip without your presence and reserves the right to deny any claims for a refund. You are responsible for being on time at the appointed place.

Article 8. Responsibility and disclaimer

1) If a party does not keep itself to one or more of the stipulations stated in these terms and conditions, this party is obliged to pay for all the resulting direct and indirect damages (including additional costs and legal costs).
2) This issue does not interfere with the right of NZI to start any other claims against the other party, including claiming the right to take other legal measures, such as dissolving the contract without legal interference.
3) NZI is not liable for any damages done to the Host organization as a result of the made match with an applicant/candidate or if the applicant/candidate does not act in accordance with the contract made with the Host Company.
4) NZI is not liable for the damage done to the Host Organization or a third party as a result of an applicant who does not have the required diploma or other proof of competence.
5) NZI is not liable for any damage or loss as a result of an incorrect selection of an applicant/candidate by the Host Company, or otherwise as a result of an incorrect selection of an internship/graduation assignment by the applicant.
6) NZI is not liable or responsible for arranging a replacing applicant/candidate for the Host Organization or third party if a selected applicant/candidate does not fulfil his tasks sufficiently or if the applicant does not keep himself to the contract.
7) NZI is not liable for any damage as result of the unavailability or disturbance of the website or the facilities of an internet provider and/or telecommunication provider.
8) The used and provided personal information of the applicant is confidential and will at all times be the responsibility of NZI.
9) Personal information will only be used by NZI to achieve the aim for which this information was provided by the applicant.
10) Personal information will be kept for a specific time, however this information will at all times be protected and is only accessible to authorized persons. NZI trains both personal and representatives how to correctly and carefully use personal information.

Article 9. Intellectual property rights

All Author rights, brand rights, business rights and all other intellectual property rights based on software, the website, the services or NZI, the information on the website (Excluding possible author rights on the content of the applicants profiles, vacancies, logo’s, brands and other information on the website, for which the Host Organisation gives NZI non-exclusive user rights) are only given by NZI and/or its licence.

Article 10. Scope conditions

If at least one of the issues in these terms & conditions turns out to be invalid or inapplicable, the other issues will keep their validity. The issues that are not valid or applicable will be replaced by issues that are similar and valid in request to make them applicable.

Article 11. Length of the agreement, adjustments

1) Contracts with NZI are valid for an undetermined period, unless the contract specifically states differently. Cancellation is possible by both candidates, subjected to the definitions stated in the agreement between both parties.
2) NZI has the right to change these terms & conditions at any time. Changes will not be notified. If a party concerned does not agree with the change, they have the right to inform NZI (by email or post) within 30 days after the change. Possible open and invoiced debts remain valid and can be demanded directly. We recommend to read the Terms & conditions monthly, where new or changed information will be highlighted for that particular month in case any changes have been made.

Article 12. Law and forum choice

1) Contracts with NZI are managed and controlled by the law of New Zealand.
2) If a conflict appears with the contract with NZI regarding the use and services of the website, the parties will try to solve the problem personally before contacting a third party. If the parties do not solve the problem personally, the conflict will be forwarded to the Mediation group.